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Check mailflow: Check queues for each server in each administrative group using the Queue Viewer tool in the Exchange Management Console Record the queue size Send messages between internal servers using test accounts Check and verify that messages deliver successfully Send outgoing messages to non-local accounts Check and verify that outgoing messages deliver successfully With the test account on the external host, verify that mail comes in Send messages across any connectors to Exchange organizations, Lotus Notes, and Novell GroupWise recipients Verify successful message transfer across connectors and routes Check security features: View the Security Event log on Event Viewer and match security changes to known, authorized configuration changes Investigate unauthorized security changes discovered in the Security Event log Check security news for the latest viruses, worms, and vulnerabilities Update and fix discovered security problems and vulnerabilities Verify that SMTP does not relay anonymously, or lock down to specific servers that require functionality Verify that the Message Tracking log does not have the Everyone group listed in the ACL permission You can also do this task weekly Verify that SSL is functioning for configured secure channels Update virus signatures hourly

Not all tasks need to be performed daily In smaller organization, some of the daily tasks can be performed weekly due to limited mailflow and usage However, it will not hurt to perform all the daily tasks daily, even if this is a bit of overkill, because you will develop good habits you can use regardless of the size of the environment you administer The following tasks should be performed weekly, at a minimum: Archive event logs, especially the Security event log Archive mailbox content you no longer want to store on the Exchange servers For example, the mailboxes of users who have left the company can be exported to a pst file and saved off of the Mailbox server Create performance reports: Use daily data from the event log and System Monitor to create reports Report on disk usage Create reports on memory and CPU usage

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There are currently three separate geographic locations There is a LAN at each location that encompasses 3 5 buildings at each site

Generate uptime and availability reports Generate database and mailbox sizes Create capacity reports from messages sent and client logons Create reports on queue use, size, and growth Create incident reports: List the top generated, resolved, and pending incidents Create solutions for unresolved incidents Update reports to include new trouble tickets Create a document depository for troubleshooting guides and postmortems about outages Review e-mail security: Perform a virus scan on each computer, but exclude drives that are specifically for Exchange (SMTP/Exchange databases/logs, and so on) Verify that the Message Tracking log does not have the Everyone group listed in the ACL permission Status meeting: Get server and network status for the overall organization and segments Monitor organizational performance and availability Collect overview reports and incidents Perform risk analysis and evaluation, including upcoming changes Perform capacity, availability, and performance reviews Verify Service Level Agreement (SLA) performance and review items that have not met target objectives Perform a restore from backup to the recovery storage group and verify the restored data s integrity Verify the Exchange routing topology: Run WinRoute to ensure connectivity (Exchange 2000/2003 only) Run the Routing Log Viewer (Exchange 2007 SP1 and higher only)

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